Schools and Districts use PIAs to help them comply with B.C. privacy legislation. Through the PIA process, Schools/Districts:

  • Identify and evaluate potential privacy risks of new initiatives and programs
  • Mitigate privacy risks to protect students’ and educators’ personal information
  • Communicate data security measures to parents, students and educators
  • Collect appropriate consent

The privacy office(r) or PIA drafter in a School/District can help to:

  • Determine internal policies for review and sign-off of PIAs
  • Answer questions about the PIA template and FIPPA

The Privacy and Access Helpline (Privacy.Helpline@gov.bc.ca) can also answer questions.

Note: Schools/Districts must keep completed PIAs on site in a secure location for the purpose of a Privacy Commissioner’s Audit.

Even if no personal information is involved in a new initiative, Schools/Districts should still complete Part 1 of the PIA and submit it to their privacy office(r), with the signature page.

By doing so, School/Districts will follow best practices and meet the requirements of FIPPA.

Personal information is defined as “Recorded information about an identifiable individual other than contact information.”

Personal information is not just you name, address, email and phone number. It can also include:

  • Age, sex, religions beliefs, sexual orientation, marital status, blood type
  • Health, education, financial, criminal or employment records
  • Social Insurance Number (SIN) and Personal Education Number (PEN)
  • Personal views, opinions, beliefs or associations
Websites you visit collect a significant amount of information, even if you don’t log in. This can include:

  • Songs or plug-ins you’ve downloaded
  • Your computers technical configuration
  • Websites you’ve recently visited
  • Your email address and more

People can learn a lot about you if they combine this with information you’ve already shared on social media, shopping, or entertainment sites.

To learn more about this, click here to visit the Guides page under Resources.

Website collect information in many ways. For example, you share personal information every time you:

  • Create an online profile or register to join an online community
  • Take a survey or enter a contest
  • Subscribe to a newsletter or sign up for an online promotion
  • Send an e-card and more